PLS READ : PSN BOARD +++

19 Oct 2008

Starbuck's, Bonifacio High Street

Present :  Jay, Jenner, Malou, Ohsie & Mark

Assignment Checklist

• (Jay) Send malou the savings account where people can deposit the membership fee, launch fee and all money matters;
• (Malou)  Ask Rick to request permission to use HP's logo
• (Em)  Send sponsorship letter for review and validate sponsorship packages
• (Greg)  Ask how much to rent a projector or check who can we borrow from?
  
• (Malou) Find hosts for the PSN launch party - 1 male, 1 female
• (Malou) Find out who can we assign to take BTS for the launch
• (Rick or Ohsie) Can you bring your laptops for the Audio-Visual Presentation?
• (Jenner) Build map on how to go to the venue for the PSN Launch party
• (Rick) Follow-up with HP on raffle as soon as the sponsorship letter is approved
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• (Ohsie) Ask Erwin Mallari for ideas on what to shoot for the Xmas cards
• (Jenner)  Get quotes on printing of the Xmas Cards
• (Em)  Find out list of upcoming RCGM activities.  Check past charity they did which we can do a back shoot.
• (Jenner) Get quotes for the printing & framing of the photographs
• (Jenner) Get quotes for the panels for the photo exhibit
• (Sonny) Finalize the layout/design for the exhibit
• (Jay/Em) Finalize with UWP schedule of charity activities & concert dates, venues including agreement with venues to provide spare/location for the exhibit
• (Em) Confirm with RCGM on sponsoring the cost of the exhibit & merchandise (xmas cards)
• (Jenner) Finish PSN calling card design.
• (Jay) Check with Board on agreement for the Proposed Photographers Bond.
• (Ohsie) Send jay the rules & regulations for the Canon Photo Marathon.
• (Jay) Work on the mechanics of the photo selection for the exhibit.

PSN Launch Party

1. Publicity.  We agreed that Malou should create a simple flyer for the PSN launch party on Oct 25.  Malou will work on this tonight so that everyone can post this in their multiply account by tomorrow (Monday).  We need MORE people to commit to attend the launch next saturday.
2. Non-Paying Guests.  We agreed to invite a few of our partners in photography.  They will not be paying the Php 300 for the grand launch.  Non-paying guests include - Sir Bong Morris, UWP (Luis, Johann) & 2 guests from HP (when they confirm sponsorship).
3. Program.  As part of the program, we will have the following AVP presentations.  (a)  PSN History (Ohsie/Jenner/Mark); (b)  Up With People (Luis Petzhold); and (c) Photo Exhibit Mechanics/Details/Etc (Jay/Em).  We will also have Sir Benjie's speech as President of PSN.
4. Registration for Membership/Launch.  Malou will prepare the required materials for the registration of people who want to be members of PSN.  She (with Mark) will also take care of getting the payment for the Launch party.

Photo Exhibit with Rotary Club Green Meadows (RCGM) & Up With People (UWP)

1. Merchandise.  We decided that due to timing constraints, we will no longer pursue the original merchandise except for the CHRISTMAS CARDS.  This is still tentative depending on whether we can pull this off.  5 XMAS CARD variants.  Instead of photos from RCGM/UWP, we will shoot either a set-up (studio) or not set-up (street) christmas theme for the cards.  Only five photos will be selected for the xmas cards.  Need to do the shoot for the Xmas cards immediately after the PSN launch party.  Jenner will check the cost for the printing of the xmas cards.
2. Photo Exhibit.  We all agreed that we will still push for 30 photos.  18 photos we will need to shoot either past or upcoming RCGM activities.  The 12 remaining photos will be for the charity work done by UWP which we will have to RUSH shoot, choose, print, frame between Nov 19 to 27 because the first UWP concert is scheduled in Nov 28.
3. Printing & Exhibit Set-up.  Photo prints will be 12x18 in size with a 2-inch border and black frame (No glass).  Photographer watermark should be a scanned hand signature only.  PSN + Sponsor logos will be placed in the borders, not on the photos.  Our sponsorship proposal for HP is to provide printers for instant shoots during the exhibit and for funds for the printing.  We will get the photos printed somewhere else.  Jenner will get quotes for the printing & framing.  Sonny is still in charge of the layout/design for the exhibit.
4. Exhibit Schedules, etc.  Jay/Em will talk with UWP to finalize the schedules of the UWP charity events and concerts including venues.  We also need to make sure that UWP asks the concert venues to provide us with the space required for the photo exhibit and contacts so we can prepare ahead the paperworks required for the ingress, set-up and eggress of the panels.
5. Calling cards.  Jenner will finish the design of the calling cards.  Printing is at the option of the PSN member.
6. Registration for Exhibit.  We need to get a confirmed list of people who will participate in the exhibit.  Since this is a professional commitment, proposal is to ask photographers who would like to participate to deposit a Php300 bond which they can get back once they submit 3 photos (Php100 per photo).  This ensures that when we assign them to an event, they will honor their commitment and submit their photos.
7. Selection Panel for Photos.  Include Jenner & maybe Leo Castillo.  Who else?
8. Photo Criteria, Rules & Regulations.  Ohsie will send rules & regulations from the Canon photo marathon.
9. Reserved Slots for the Exhibit.  To be fair to everyone, the proposal is that only those officers/members who have devoted considerable time to making the exhibit come to fruition will be given automatic slots for the exhibit.
10. Photo Pricing & Selling.  When all the costs are available, we will calculate how much we need to sell the photos to meet our goal for the 20% PSN and 80% Charity fund for RCGM.  Photos that are sold will be shipped (cost included) to the buyer only after all of the exhibit has been completed.  Christmas cards will be on sale throughout the exhibit.

Its crunch time already guys/gals.  There's a lot of work required to make this successful.  I know everyone is busy with work & other personal stuff but we knew what we were getting into when we all agreed we will pursue this project.  Its too late to back out now if we feel we do not have the time required to contribute to this project.  I am going to rework the calendar and see where we can assign people to help out.  RJ & Jaykun have showed their interest to help out.  For the others, please let me know where you can help out so i can assign you properly.

I've attached a poll here.  Please select your answer from the choices.  PLEASE VOTE ONLY ONCE.  Please avoid turning the comments section into a chatroom - let's use YM for that.