PSN Board : Exhibit Timeline

Peeps,

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Things We Need to Do :
1. We need to meet this weekend to discuss the attached schedule, talk about the deadlines and the ownership of the activities.
2. The following activities need to start this week. See file for deadlines:

• Finalize venues for Exhibit (Em)
• Selection of Judging Panel (Benjie)
• Mechanics of the Photo Exhibit (Benjie)
• Final activity schedule for RCGM & UWP (Em)
• Finalize details of RCGM sponsorship (Em)
• Exhibit Prelim Estimate (Sonny)
• Merchandise Prelim Estimate (Ohsie)
• Marketing Prelim Estimate (Rick)
• Miscellaneous Prelim Estimate (Malou)
• Finalize letterheads (Jenner)
• Finalize PSN ID design (Benjie/Jenner)
• Finalize PSN Shirt design (Rick)
• Prepare other sponsorship letters (Em)

3. RCGM & UWP would like to meet with Kuya Benjie this coming saturday. We can schedule the board meeting after the meeting with them.
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The confirmed UWP shows where we would hold the exhibit are the following:
Nov 28 - WTC
Nov 29 - MOA
Nov 30 - Glorietta

There is one BIG problem in terms of the photos to be included in the exhibit - that is, the inclusion of photos taken of the UWP activities beginning sometime in Nov 19 when they arrive. There seems to be no way we can take the photos, pick them out, print them and have them framed in time for the first exhibit (Nov 28). I am working on duration estimates right now so we will need to fine tune it so we can get a more accurate project schedule. The first exhibit on Nov 28 is a week earlier than our original plan.

I've placed owners (activity leads who can assign and form teams) on the activities in the file. It is up to everyone to review the assignments and find a replacement if you are not comfortable handling the responsibility.

I have to emphasize to everyone that the timings are VERY tight and there will be work that needs to be done on a weekly basis moving forward. We will have to help each other out and leverage on as much of the PSN people out there who are willing to help out.

I will be out of the country from November 9-23. Em will coordinate the deadlines.

I've created the project schedule in two files. The microsoft project version is better but i also re-created the schedule in excel that auto-plots based from a start & end date. Excel is 2007. Project file is Office 2003.

You can filter for any of the activities you own (or lead) or any of the activities that start on a particular date. Manually, you can also just check the columns for the week today and see which activities are hi-lited - that either means the activity needs to start or the activity should be in-progress.

I could talk more about the details of the schedule and explain the activities when we meet.

Sorry for the long post. Just need to get all that's in my head in writing.